Executive Personal Assistant

Company: Alan Taylor Real Estate Group
Location: Inglewood
Posted on: January 15, 2022

Job Description:

Are you an excellent planner and organizer? We're hiring an executive assistant to provide administrative support to the team lead and help us achieve our organizational goals. Your role is key to ensuring plans are made, schedules are set, meetings happen on time, and files are neatly organized and up-to-date. Ideal candidates are proactive, love diving into projects, working with others, and are interested in playing a big role in the vision of our organization. If this sounds like you, apply below!

Responsibilities:

Other assistant duties as assigned from executives such as pick up orders, and other personal assistant tasks
Take care of office management duties such as ordering filing systems and keeping track of office equipment and supplies
Report incoming information like phone calls, messages, memos, and emails to an executive
Oversee scheduling, including arranging accommodations and travel, managing itineraries, and setting up team meetings
Work with an executive to prepare for meetings and record minutes
--- Managing team documents for presentations & listings
--- Preparing correspondence, scheduling meetings, and tracking calendar
--- Managing emails and making follow-up calls.
--- Preparing pre-listing materials and
--- Quarterly business reviews
--- Schedule management
--- Budget & Monthly Reimbursement
--- Coordinating showings, assisting at open houses, and obtaining feedback.
--- Maintaining electronic and paper filing systems.
--- Managing a client database and preparing reports.
--- Assisting with closing processes.
--- Performing other duties as assigned.
--- Assist with marketing activities that may include scheduling photography and videography.
--- Blog Management, copywriting, and content creation

Qualifications:

Impeccable time management skills, organizational skills, interpersonal skills, and communication skills
Possess a high school diploma, G.E.D. or equivalent
At least 2+ years of experience as an executive assistant, or experience performing supportive duties
Experience using Microsoft Office
Experience handling confidential information and adhering to strict deadlines
--- High school diploma/GED. College Degree preferred
--- Previous experience in the real estate industry is beneficial
--- Real Estate License preferred but not required
--- Familiarity with video editing is preferred
--- Good communication skills, both verbal and written
--- Proficiency in Google Workspace
--- Proficiency with Social Media platforms: IG, Facebook, LinkedIn
--- Proficiency with DocuSign, Zipforms, and Mailchimp
--- Familiarity with database management and CRM Software tools
--- Familiarity with Asana or other project management applications
--- Familiarity with MLS
--- Able to work independently and as part of a team
--- Strong numeracy and organizational skills
--- Critical thinking and problem-solving skills
--- STRONG attention to detail

About Company:
Alan Taylor, a real estate agent with decades of experience, combines expertise in the Sherman Oaks and Ventura Corridor markets with a customer service ethos second to none. As a listing agent, his process incorporates the latest in digital marketing paired with sensitivity to a seller's needs. He makes selling a home quick and easy, even under challenging circumstances. If someone is in need of an agent they can trust with the details, Alan Taylor will guide them through the process effortlessly.

Our Mission:

We strive to offer clients unrivaled real estate services and prioritize providing an informed and hassle-free customer service experience. Our core values center around transparency and forming relationships. We always work with the goal of turning every client into a lifelong friend.

If you believe that you align with our core values and are a good match for this position, then we encourage you to apply! We look forward to hearing from you.

Keywords: Alan Taylor Real Estate Group, Inglewood , Executive Personal Assistant, Other , Inglewood, California