Department Administrator, Legal Affairs

Company: Hollywood Park
Location: Inglewood
Posted on: June 15, 2022

Job Description:

Job Description About SoFi Stadium SoFi Stadium, the new home of the Los Angeles Rams and Los Angeles Chargers, is located at Hollywood Park, a 298-acre sports and entertainment destination being developed by Los Angeles Rams Owner/Chairman E. Stanley Kroenke in Inglewood, California. The 3.1 million square-foot SoFi Stadium is the largest stadium in the NFL, as well as the ---rst indoor outdoor stadium. It seats approximately 70,000, expandable up to 100,000, with more than 260 luxury suites and more than 13,000 premium seats. SoFi Stadium has already hosted the 2022 NFC Championship game and Super Bowl LVI in 2022. Exciting events are to come such as the College Football National Championship Game in 2023 and the Opening and Closing Ceremonies of the Olympic Games in 2028. Our PURPOSE is Creating Extraordinary Experiences, one moment at a time. Our PROMISE is to be an iconic destination that celebrates our diverse and spirited community. We promise to exceed expectations while cultivating a fun and safe experience where lasting memories are made. Our COMMITMENTS are as follows: SAFETY FIRST: we commit to safety as a top priority. KEEP IT CLEAN: we commit to the highest standard of cleanliness. ALL ARE WELCOME: we commit to valuing and celebrating the diversity of our community, our team, and all that we serve. STRONGER TOGETHER: we commit to providing an environment that promotes teamwork, mutual respect and recognizes the positive achievements of all. THINK BIG: we commit to innovation, inspiration, and imagination in the delivery of extraordinary experiences through every interaction. Position Summary SoFi Stadium/Hollywood Park is seeking a Legal Department Administrator. This individual will play a key role in managing the day-to-day affairs of the Legal and Risk Management departments and be responsible for scheduling, the implementation and management of a document management system, and assisting with the management of legal claims and litigation. The successful candidate will be diligent and detail-oriented with excellent organization skills and experience in document management processes. RESPONSIBILITIES: Collecting and identifying any documentation related to claims and ensuring uniform naming and labeling of documents; Uploading discovery responses and transaction documentation for requests for production or in connection with transactions and submitting documentation to external legal counsel and other outside parties; Maintaining best record keeping practices for contracts, insurance documents, and training provided by the Legal Department for pertinent legal, risk management, or safety topics; Maintaining legal electronic records in accordance with best record keeping practices; Coordinating calls and meetings with legal, internal departments, and other third parties; Attending and supporting regular meetings with insurance carriers, outside counsel, lenders, service providers and others on a wide variety of issues; Performing initial intake of documents including application of standard file naming and labeling and maintaining same; Distributing vendor contracts, insurance certificates, and other information in the legal files within and outside of the organization; Coordinating contract and insurance documentation reconciliation with third party compliance systems for insurance or contracts; Coordinate with legal, internal departments, and external legal counsel to ensure attorney bills are tracked, routed and paid in accordance with approved rates and time as required by attorney engagement letters; Follow up with internal departments regarding recovery or reimbursement of losses claimed against third parties; Run notes from legal meetings and tracking logs to make sure major projects stay on time and meet milestones; Coordinate centralized tracking log or system for contracts in review including tracking critical dates such as execution, renewal options (automatic and opt out), and expiration; Collecting and understanding legal department's business requirements and writing documentation as needed; and Develop, structure, optimize, and maintain databases, dashboards, visualizations, and reports to assist with the legal department's interactions across the company and with external counsel. QUALIFICATIONS: Bachelor's degree and/or paralegal certificate preferred. Prior experience in a law firm, in-house legal department or contract management position preferred. Proficient in Microsoft Excel, Outlook, Microsoft Word and familiar with Google Workspace. Detail-oriented and organized. Excellent verbal and written communication skills. Familiarity with legal documentation and terminology. Ability to prioritize and multitask in a fast-paced environment. Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities are subject to change. EQUAL EMPLOYMENT OPPORTUNITY: Hollywood Park and SoFi Stadium strongly supports equal employment opportunity for all applicants regardless of race, color, religion, sex, gender identity, pregnancy, national origin, ancestry, citizenship, age, marital status, physical disability, mental disability, medical condition, sexual orientation, genetic information, or any other characteristic protected by state or federal law.

Keywords: Hollywood Park, Inglewood , Department Administrator, Legal Affairs, Legal , Inglewood, California