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Service Department Administrative Assistant

Company: Facility Solutions Group, Inc.
Location: Placentia
Posted on: November 23, 2019

Job Description:

Service Department Administrative AssistantJob DetailsLevelExperiencedJob Location12 CA - Placentia - Placentia, CAPosition TypeFull TimeEducation LevelHigh SchoolSalary RangeUndisclosedTravel PercentageUndisclosedJob ShiftDayJob CategoryAdmin - ClericalDescriptionFacility Solutions Group is dedicated to timeless contribution and service in lighting, electrical, energy, and technology fields. Our mission is to consistently provide our customers with superior value through quality products, service and support by contributing to the quality of life of all employees.As one of the nations largest single-source providers of lighting and electrical products, electrical services, electrical construction, and energy management solutions Facility Solutions Group is expanding their staff and seeking aService DepartmentAdministrative Assistantto join ourFSG - Placentia, CAteam.Job DescriptionAs aService DepartmentAdministrative Assistant,you will perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our companys general administrative activities. We are looking for a highly organized and career-focused individual.AService DepartmentAdministrative Assistantwill:

  • Provide information and generate reports for the Operations Manager
  • Provide customers with updated Certificates of Insurance and other required/pertinent company documentation upon request
  • Audit materials, quotes, and sales status work orders and projects via reporting tools
  • Generate and process invoices, AIA experience a plus
  • Assist with Monthly AP/AR closings
  • Assist with Weekly HR closings
  • Maintain scheduling and event calendars.
  • Perform general administrative duties such as but not limited tocopying, faxing, filing, organizing, mailing and document developmentQualificationsThe ideal candidate will satisfy the following requirements and qualifications:
    • High School diploma or GED; Associate's Degree preferred
    • Minimum of one year experience
    • Valid Driver's License
    • Must be able to pass a drug and background screen
    • Proficiency in Microsoft office including Excel
    • Possess positive and self-confident phone presence
    • Strong verbal and written communication skills
    • Ability to multitask while staying organized
    • Self-motivated, proactive and positive customer service skills
    • Experience in MEP contracting a plus!Benefits
      • Stable employment
      • 401K Program with matching contribution
      • Medical, Dental and Life benefits
      • Advancement opportunities for outstanding performers!As an EEO/Affirmative Action Employer all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status.

Keywords: Facility Solutions Group, Inc., Inglewood , Service Department Administrative Assistant, Administration, Clerical , Placentia, California

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